Introduction

In today’s rapidly evolving digital landscape, educational institutions are increasingly adopting cloud technologies to enhance their operational efficiency and security. Vumi Bangladesh Ltd., a leading education provider, sought to modernize its approach to managing educational content, student enrollment, assessments, and administrative processes. To achieve this, they partnered with Brain Station 23, an Advanced AWS Consulting Partner, to implement AWS Systems Manager (ASM) as a centralized solution. This case study explores how Brain Station 23 leveraged ASM alongside other AWS services to transform Vumi Bangladesh Ltd.’s operations, providing a scalable, secure, and efficient solution for comprehensive educational management.

Customer Profile

Vumi Bangladesh Ltd. is a prominent education provider in Bangladesh, dedicated to modernizing learning management through innovative technology solutions. Their mission is to deliver seamless educational experiences by leveraging advanced digital platforms for managing course enrollments, quizzes, certifications, and administrative tasks efficiently.

Challenges

Vumi Bangladesh Ltd. faced significant challenges in managing educational content, student data, and administrative workflows. They required a unified platform that could provide a cohesive learning experience while ensuring robust data security, efficient course management, attendance tracking, and payment handling. The absence of centralized management tools led to inefficiencies and increased administrative overhead.

Solution

Brain Station 23 used AWS Systems Manager (ASM) to provide Vumi Bangladesh Ltd. with a comprehensive, centralized solution for managing their educational platform. AWS Systems Manager, combined with other AWS services, allowed for efficient management of resources, streamlined operations, and enhanced security. The key components of the solution included:

• Centralized Resource Management: AWS Systems Manager enabled Vumi Bangladesh Ltd. to manage resources from a central interface, offering operational insights and automating repetitive tasks.
• Secure Enrollment System: A secure enrollment platform was developed to allow students to register for courses, manage schedules, and receive notifications.
• Quizzes and Certification Management: Integrated tools for creating, distributing, and grading quizzes, as well as issuing certifications, ensuring a clear learning progression for students.
• Enhanced Admin Panel: The solution featured a streamlined admin panel for educators and administrators to manage courses, track attendance, and facilitate payments efficiently.
• Data Security and Compliance: Utilizing AWS Identity and Access Management (IAM) and other security features within ASM to implement strict user authentication protocols and data encryption, ensuring the confidentiality and integrity of user information.

Key features included:

• User Authentication using AWS Cognito for secure access.
• Interactive Course View for engaging with course content.

• Admin Panel for Course Management to streamline course and content management.
• Coupon Code Management for discounts and promotions.
• Comprehensive Report Generation for data-driven insights on student performance.
• Student Profile Management for tracking progress and achievements.
• Live Class Automation for seamless virtual learning.
• Automatic Attendance System to track participation efficiently.
• Online Certificates in Dashboard for easy access upon course completion.
• Payment System Integration supporting multiple payment methods.
• Stakeholder/User Roles for customised user access.
• Financial Automation System for managing accounting and invoicing.
• Automated Chatbot (English and Bangla) for real-time user support.

The solution was further enhanced by using various AWS services such as AWS Lambda, API Gateway, EventBridge, SQS, SES, S3, CloudFront, DynamoDB, Cognito, Amplify, AppSync, CloudWatch, and Route 53, creating a scalable and secure infrastructure capable of handling high traffic and multiple user interactions simultaneously.

Business Impact

The implementation of AWS Systems Manager and associated AWS services transformed Vumi Bangladesh Ltd.’s operational capabilities, delivering significant benefits:

• Operational Efficiency: The central management capabilities of ASM reduced administrative overhead and streamlined operational processes, resulting in significant time and cost savings.
• Enhanced Learning Experience: The cohesive platform integrated enrollment, quizzes, and certification capabilities, improving student engagement and satisfaction.
• Improved Security Posture: Leveraging AWS security services ensured robust data protection, fostering user trust and protecting sensitive information.
• Scalability for Future Growth: The scalable architecture allows Vumi Bangladesh Ltd. to expand its course offerings and student enrollment seamlessly, adapting to future growth.

By leveraging AWS Systems Manager and other AWS services, Brain Station 23 enabled Vumi Bangladesh Ltd. to streamline its educational management processes, enhance security, and prepare for future growth, solidifying their position as a leader in digital education management.